COMMITTEE DESCRIPTIONS

Parents/guardians are encouraged to participate in the various committees, which help to ensure a successful swim team season.  These duties are separate from the mandatory duties required for the work bond.  We greatly appreciate your support on these committees!

Award and Team Gift Committee

• Researches and chooses team gift (with suggestions from the Executive Board and the swim team families)
• Orders awards and gifts, picks them up when ready.
• Provides the awards and gifts at the End of Year Picnic.
• Helps the coaches to distribute the awards and gifts.
  

Bylaw Revision

• Discusses any needed revisions to the bylaws.
• Informs the families of proposed changes.
• Organizes voting of proposed changes for one of the parent meetings.
• Tabulates vote and provides the President with the results.
• Informs the families of any changes to the bylaws.
  

End of Year Picnic

• Organizes the End of Year Picnic (time and place have already been reserved).
• Advertises picnic to all families
• Orders and picks up hamburgers, hotdogs, cake.
• Organizes sign up for parents to contribute side dishes and drinks.
• Forms setup and cleanup crews and ensures these duties are completed.
  

Fundraising

• Researches and decides which fundraiser(s) in which to participate for the next season.
• Create flyers and other advertising for each family.
• Distributes information for the current fundraiser to each family.
• Collects all monies and paperwork for the current fundraiser.
• Gives accounting information to the Treasurer.
  

Hospitality

• Provides food and beverage items (for sale) for all home meets and the Invitational.
• Assigns families to bring various food and beverage items.
• Coordinates with those scheduled to work at the hospitality table during each home meet.
• Counts money collected and provides the Treasurer with the money.
  

Invitational

• Assists the Vice President and the League Representative with their duties in running the Invitational.
• Organizes a Hospitality Committee to provide food and beverages during the Invitational.  This committee is separate from the team Hospitality Committee, although volunteers may serve on both.
• Assists in advertise for the Invitational, to include the following duties:
• Collects advertising from local business, to include those businesses who previously advertised in the Invitational program, and those businesses who have not previously advertised in the program.
• Collects fees and the specific ads from the businesses, and provides them to the Vice President.
• Provides thank you letters to each advertiser after the Invitational.
  

Publicity

• Contacts the newspapers about our meets.
• Contacts various agencies (school districts, recreational departments, townships, etc.) about our meets and other events.
• Assists the Executive Board with advertising for registration prior to the beginning of the season.
  

Team Statistician

• Creates a roster of the team members and sends a copy to the League Statistician before the first meet of the season.
• Keep track of swimmer’s best times, using the Team manager program.
• Makes labels for Improvement Ribbons and Placement Ribbons and distributes them to each swimmer via the team mailboxes.